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Payroll Services

Payroll that actually runs on time, every time.

Complete payroll processing, direct deposit, quarterly and year-end tax filings, and new-hire reporting — handled by people who answer the phone when you have a question.

(561) 278-1199

In short

Payroll services include biweekly or semi-monthly processing, direct deposit to employees, quarterly 941 and annual 940 filings, W-2 and 1099-NEC preparation, Florida reemployment tax, new-hire reporting, and integration with QuickBooks or your accounting system. Starting at approximately $65/month for up to 5 employees.

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What payroll processing includes

  • Employee setup + tax form collection (W-4, I-9, direct deposit)
  • Regular pay runs (weekly, biweekly, semi-monthly, or monthly)
  • Direct deposit to employee bank accounts
  • Federal tax withholding + deposits to IRS
  • Florida reemployment (unemployment) tax
  • Quarterly Form 941 filing
  • Annual Form 940 (FUTA) filing
  • W-2 preparation and distribution (employees + SSA)
  • 1099-NEC for contractors ($600+ paid in year)
  • New-hire reporting to Florida (required within 20 days)

What we don't do (and don't want to)

Payroll software is inexpensive and works well. We're not trying to be ADP. Where we add value is:

  • Setup + configuration done right the first time
  • Handling the weird cases (bonuses, retroactive changes, state changes, garnishments)
  • Coordinating payroll tax deposits with your overall tax plan
  • Reasonable salary analysis for S-Corp owners
  • Year-end integration — W-2s flow straight into tax returns
  • Being reachable by phone when something is broken

S-Corp owner compensation

If you're an S-Corp owner, your "reasonable salary" is one of the most scrutinized items on your return. Too low = IRS challenges the payroll-tax-savings arrangement. Too high = you're overpaying SE tax. We analyze reasonable comp annually based on your role, industry, profit margin, and region.

1099 contractors

We also handle 1099-NEC preparation for subcontractors paid $600+ during the year. January is the 1099 crunch — collecting W-9s, validating TINs, mailing recipient copies, and e-filing with the IRS. We handle all of it.

Pricing

Flat fees. No hourly surprises.

Flat monthly fee scaled to headcount and pay frequency. No per-pay-run surcharges, no quarterly filing fees.

  • 1–5 employees

    Biweekly or semi-monthly

    $65–$120/mo

  • 6–15 employees

    Biweekly or semi-monthly

    $140–$240/mo

  • 16–30 employees

    Biweekly or semi-monthly

    $280–$450/mo

  • 30+ employees

    Quoted per business

    From $500/mo

  • 1099-NEC for contractors

    Annual, January filing window

    $15 per recipient

All quarterly 941, annual 940, W-2 distribution, and Florida reemployment tax filings included. New-hire reporting included.

Scope

What's included — and what isn't.

No surprises mid-engagement. Here's exactly what's in the standard scope, and what we'd bill separately or refer out.

Included

  • Employee onboarding (W-4, I-9, direct-deposit collection)
  • Regular pay runs at your chosen frequency
  • Direct deposit to employee bank accounts
  • Federal tax deposits to the IRS on schedule
  • Quarterly Form 941 and annual Form 940 filings
  • W-2 preparation, distribution, and SSA filing
  • Florida reemployment tax filings
  • New-hire reporting within 20 days (Florida requirement)

Not included

  • HR services (benefits enrollment, handbook drafting, employee relations)
  • 401(k) plan administration — referred to TPAs
  • Workers' compensation insurance — referred to brokers
  • Garnishment defense or wage-claim litigation — referred to attorneys
  • PEO services (we are not a PEO)

FAQ

Questions we hear about payroll services.

Can you work with my existing payroll provider?
Yes. If you're using ADP, Gusto, Paychex, or QuickBooks Payroll and it's working fine, we leave it in place. We integrate with any of them for bookkeeping and tax purposes. We only take over payroll processing if the current setup is broken or expensive.
I have one employee (myself). Do I really need payroll?
If you're an S-Corporation owner, yes — S-Corp owners MUST run payroll and pay themselves a reasonable salary. LLCs and sole proprietorships don't need formal payroll for owner-compensation. We help you figure out which category you're in.

Related services

Often paired with payroll services.

Small Business Accounting

Monthly bookkeeping, financial reporting, and CFO-level advisory for South Florida small businesses. Clean books, real insight.

QuickBooks Services

QuickBooks setup, training, cleanup, and ongoing support. ProAdvisor-certified for QuickBooks Online and QuickBooks Desktop.

New Business Formation

Florida LLC, S-Corp, and C-Corp formation for new businesses. Entity selection, state filings, EIN, and day-one accounting setup.

Ready for a straight answer on your taxes?
Start with a free consultation.

Call, email, or book online. We respond within one business day — every time.

(561) 278-1199

KDM Accounting

Free Consultation

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